HR Admin Assistant - Contract

Brilliant Job Opportunity in an Investment Bank!
The role of the Administrative Assistant is to provide administrative support to the HR Management & Products teams in Hong Kong.

Specific duties will include:

HR Management
  • Office space management (floor planning / assigning desks / desk moves) and updating systems
  • Setting up email accounts for new hires and arranging other logistics, i.e. desks, laptops, headsets, etc.
  • Managing logistics for transfers and leavers in HR
  • Coordinating with relevant teams for desk moves, flexi desks, repairs, fittings and other issues
  • Ordering of stationery, business cards, envelopes for the department
  • Arranging for HR employees to be added as authorized signatories for signing documents, invoices, expenses, travel, events
  • Managing IT inventory and HR storage area
  • External meetings – arranging visitor registration, booking meeting rooms and ordering drinks through the hospitality team
  • Assisting HR employees with IT issues such as laptops, arranging remote access for employees and providing guidance on how to install work email applications on personal mobiles
  • Managing HR floor and meeting room access
  • Processing invoices and expenses
  • Supporting the Benefits and HR Management teams with administrative work
  • Arranging office resources and maintaining clean desk office policy
  • Assisting with general HR office administration functions and acting as departmental admin for HR

Products – Benefits / International Mobility
  • Liaising with and managing vendors for all social club related matters, including but not limited to managing the club debentures database, working with the clubs in allocation/re-nomination of debentures, answering enquiries pertaining to club policies, waitlist and the application process
  • Administering general Benefits operations, including but not limited to providing support to internal and external clients by resolving any questions with employee enrollments/terminations, plan/dependent changes, etc.
  • Assisting with administration functions for Benefits related wellness programs
  • Assisting in invoice processing
  • Supporting the International Mobility team by handling visa application letters, lease agreements and the review of other mobility related documents

A successful coordinator will:
  • Have strong communication skills (English, Cantonese & Mandarin - optional)
  • Highly organized and able to manage multiple tasks at once
  • Demonstrate initiative and prioritize accordingly
  • Strong computer skills
  • Good attention to detail
  • Poised and self confident (not afraid to ask questions or speak-up)
  • Enjoy working in a high volume, fast paced and dynamic environment


Job type:
Banking & Financial Services
Banking and Financial Services
Apply now

Talk to a consultant

Talk to Raven Bassi, the specialist consultant managing this position, located in Hong Kong

6604-06, 66/F, ICC, 1 Austin Road West, West Kowloon

Telephone: +60376118666

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