Admin Assistant (Research department)

Attractive Admin Assistant Job Opportunity!

Your new company

The company is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

Your new role

This role works for a group of Research Analysts plus a small team, with particular responsibility for the team leader. The successful candidate does not need prior banking experience however some prior exposure would be beneficial. The candidate must have solid secretarial and personal assistant experience, be able to provide administrative support to the broader team and be able to work closely with another senior secretary. The successful candidate must have experience of working at a senior level with a team, be able to work to a high standard, be efficient, highly organised and professional. This role involves working very closely with a buddy and ensuring holidays and sickness are covered. Candidates must be strong team players, be flexible and helpful. The business model is constantly changing therefore a flexible approach is also a must.

  • Maintain calendars of the Research Analyst team, arrange internal and external meetings. Pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds. Set up and manage regular meetings.
  • Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
  • Co-ordinate and book all travel for whole assigned group including flights, hotels, currency, taxis etc. Ensure relevant agendas and itineraries are organised, including liaising with senior admin support personnel in other locations.
  • Process monthly expense claims for the team in a timely manner. Ensure these are processed quickly and efficiently.
  • Provide admin support for any ad hoc projects e.g. off-sites, on-sites, social events, team meetings etc.
  • Provide admin support for the team, including managing the electronic and archive storage of documentation and uploading documents to the internal website.
  • Proactively prepare/print documents for external and internal meetings and have an awareness of agenda commitments.

What you'll need to succeed

  • Fluent in Cantonese, Mandarin & English
  • Excellent communication and strong interpersonal skills
  • High proficiency in the use of technology (MS internal systems, Microsoft Office, internet, intranet, voicemail etc)
  • Ability to learn new systems and processes quickly
  • Detailed oriented, producing a thorough and accurate work product
  • Ability to work under pressure and maintain professional composure
  • Must maintain high standards of professional integrity at all times
  • Education Requirements: Undergraduate degree preferred but not a must.

What you'll get in return

  • The opportunity to work in a leading investment bank
  • The opportunity to collaborate with like-minded individuals
  • The career development opportunities working in a fast-paced environment

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you but you are looking for a new position, please contact for a confidential discussion on your career. #1226107


Banking & Financial Services
Banking and Financial Services


この求人は VeeNie Ng, が担当しております。お気軽にご相談ください。, オフィス: Hong Kong
6604-06,66/F, ICC, 1 Austin Road West, West Kowloon

Tel.: 0376118624

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